Privacy Policy

Effective Date: 01/01/14
Company Name: HDfitness
Website: www.hdfitness.org
Contact: davidhammond@hdfitness.org

1. Introduction

HDfitness is committed to protecting your privacy. This Privacy Policy outlines how we collect, use, and safeguard your personal information when you engage with our personal training services, website, and digital platforms.

2. Information We Collect

We may collect and process the following personal information:

  • Contact Information: Name, email address, phone number.

  • Health and Fitness Data: Physical measurements, training goals, health conditions, and progress updates.

  • Payment Details: Billing and transaction information (processed securely via third-party providers).

  • Technical Data: IP address, browser type, device information, and website usage data.

  • Communications: Emails, contact form submissions, and social media messages.

3. How We Use Your Information

We use your information to:

  • Deliver personalised training, nutrition, and coaching services.

  • Manage bookings, consultations, and progress tracking.

  • Communicate with you about your program and our services.

  • Process payments and send invoices or receipts.

  • Send updates, offers, and tips (only with your consent).

  • Improve our services and website functionality.

4. Legal Bases for Processing

We process your data under the following legal grounds:

  • Consent: For marketing and optional data collection.

  • Contractual Necessity: To fulfil our agreement with you.

  • Legal Obligation: For financial and legal compliance.

  • Legitimate Interest: To enhance services and user experience.

5. Data Sharing and Third Parties

We do not sell or rent your personal data. Your information may be shared with:

  • Trusted service providers (e.g., payment processors, booking platforms, CRM tools).

  • Health professionals (with your explicit consent).

  • Legal or regulatory bodies if required by law.

All third parties are required to comply with data protection laws and maintain confidentiality.

6. Data Security

We take appropriate technical and organisational measures to protect your data. This includes secure servers, encrypted communications, and access controls to prevent unauthorized access, alteration, or loss.

7. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes outlined in this policy or to comply with legal requirements. You may request the deletion of your data at any time.

8. Your Rights

As a data subject, you have the right to:

  • Access the information we hold about you.

  • Correct inaccurate or incomplete data.

  • Request deletion of your data ("right to be forgotten").

  • Withdraw consent where processing is based on consent.

  • Object to or restrict how we use your data.

  • Lodge a complaint with the Information Commissioner’s Office (ICO) at www.ico.org.uk.

To exercise any of these rights, contact us at davidhammond@hdfitness.org.

9. Cookies

Our website uses cookies to improve your browsing experience and analyze website traffic. You can modify your cookie settings through your browser. For more details, please refer to our Cookie Policy.

10. Changes to This Policy

We may update this Privacy Policy periodically. Any changes will be posted on this page, and we may notify you by email where appropriate.

11. Contact Us

If you have questions or concerns about this Privacy Policy or your personal data, please contact:

HDfitness
Email: davidhammond@hdfitness.org
Website: www.hdfitness.org